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1. Professional Expectations

• Punctuality: Arrive at least 30 minutes before your scheduled start time to allow for setup and preparation.

• Dress Code: Dress professionally, blending in with wedding guests. Black or neutral tones are preferred unless otherwise specified.

• Communication: Maintain open and clear communication with the couple, other team members, and vendors. Be polite, approachable, and respectful at all times.

• Discretion: Capture moments candidly without being intrusive. Be mindful of sacred or sensitive ceremonies.

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2. Equipment Requirements

• Cameras: Full-frame cameras capable of shooting in RAW, with dual memory card slots for simultaneous recording.

• Lenses: A versatile range including a 24-70mm f/2.8, 70-200mm f/2.8, and a fast prime lens (e.g., 35mm or 50mm f/1.4).

• Backup Gear: Always bring backup cameras, lenses, batteries, and memory cards.

• Lighting: On-camera flash and off-camera lighting setups for low-light situations.

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3. Photography Style and Approach

• Natural Light Preference: Utilize natural light whenever possible to maintain a timeless, classic look.

• Posed vs. Candid: Balance posed portraits with genuine, candid moments. Focus on storytelling through emotion and interaction.

• Composition: Pay attention to framing, leading lines, and background distractions. Keep compositions clean and intentional.

• Detail Shots: Capture details such as rings, invitations, décor, floral arrangements, and attire.

• Dynamic Shooting: Be dynamic in your approach—capture details and people from different perspectives. Shoot close-ups, wide shots, portrait, and landscape orientations to provide variety.

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4. Key Moments to Capture

• Pre-Ceremony:

• Bride and groom preparations

• Detail shots (dress, shoes, jewelry, invitations)

• Candid moments with bridal party and family

• Ceremony:

• Processional and recessional

• Vows, ring exchange, first kiss

• Reactions from guests and family

• Wide, medium, and close-up shots

• Post-Ceremony:

• Family formal portraits

• Bridal party portraits

• Couple portraits with creative compositions

• Reception:

• Venue and décor details

• Grand entrance, first dance, speeches, cake cutting, bouquet/garter toss

• Candid dancing and guest interactions

• Night shots if applicable

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5. Workflow and File Management

• Shooting Format: Always shoot in RAW for maximum editing flexibility.

• Backup Protocol: Backup files to an external hard drive immediately after the event.

• Delivery: Upload images to the designated cloud storage within 48 hours post-event.

• Review: Thoroughly review the itinerary and the editing checklist provided by Flower & Oak to ensure comprehensive coverage and adherence to quality standards.

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6. Client Interaction

• Pre-Wedding: Review the itinerary, special requests, and shot list provided.

• During the Wedding: Be attentive to the couple’s needs without being overbearing.

• Post-Wedding: Avoid direct communication with the client about edits or delivery timelines unless instructed.

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7. Team Collaboration

• Coordination: Work seamlessly with videographers and other team members.

• Respect: Share space courteously, ensuring both photo and video teams get their necessary shots.

• Support: Help team members when needed, fostering a positive work environment.

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8. Code of Conduct

• Professionalism: Refrain from using personal phones during working hours unless necessary for work-related tasks.

• Sobriety: Do not consume alcohol during events.

• Conflict Resolution: Address any issues discreetly and professionally. Contact management if assistance is needed.

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9. Continuous Improvement

• Feedback: Be open to constructive feedback and strive for continuous growth.

• Education: Stay updated with photography trends and techniques to enhance your skills.

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10. Image Delivery Requirements

• Minimum Image Count: Photographers are required to capture and deliver a minimum number of high-quality images based on the event coverage:

• Creative Photography (6 hours): Aim for at least 300 images.

• Cinematic Photography (8 hours): Aim for at least 600 images.

• Premiere Photography (10 hours with two photographers): Aim for at least 800 images. This ensures comprehensive coverage and consistency for every event.

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Thank you for being an integral part of the Flower & Oak team. Your dedication, creativity, and professionalism help us deliver exceptional experiences to our clients. Let’s continue to create beautiful memories together.